Definitely following this topic. As a bit of background, I develop roast profiles (but we have another guy who does the majority of the roasting), do training, product development, RnD, quality, etc. I’ve been doing this only for 3 months so I’m still trying to find my groove, and I’d love to hear from the rest of you guys. And I’m coming into this with an owner who is trying to become more specialized (currently they are a starbuck/peets but want to try to pivot towards a intelli/stumptown)
My tasks at the moment are once a week testing the TDS/EXT of all the batch brews. The tough part is that we have 8 locations. I used to do them all on Monday but I discovered that by doing this I was hitting the same group of employees every Monday. So now I’m trying to set up a new system so I can hit different employees every week.
On Sunday afternoons I take apart espresso grinders at 3 of our stores (always at our home/flagship store which is busiest, then 2 other stores) and clean them, and take apart batch grinders/brew grinders to clean up as well. I’d love to do every shop more than once a month, but our staff isn’t trained yet… and I’m not sure I’d trust them to take apart a mythos and not lose or strip screws.
During cupping and during my first pour over of a batch I’ll record TDS/EXT to test for solubility and consistency.
Friday morning I start by cleaning my office up, sweeping, wiping surfaces down and then giving all of our cold brew equipment and our nitro staging area a really good cleaning. We sanitize throughout the week and before every brew, but shelving and the inside of the walk in do get dirty.
I’m currently using a very specific notebook which you can look at pictures here: http://www.bonanza.com/listings/Accounting-Record-Book-8-5x14-Ruled-Alphabet-Tabs-NSN-7530-00-222-3524/331986540 but I get them for $16. I like these because they have a ton of pages, a super strong cover, and those tabs which are letters but you can relabel to anything. I use 1 notebook per store for testing batch brew (split origins into different tabs with seasonal stuff all in the last 5 tabs). 1 notebook for post-roast solubility tests. 1 notebook to track grinder cleaning, burr replacement, etc.
I’d love to use a digital system since it would be easier to track change of TDS over time on batch but I like working with my hands and pen on paper.
Also we don’t track water quality yet, but we definitely need to. Just need to buy a bunch of those red sea titration kits.